Hr · Review prompts
HR Document Review Prompts
Ready-to-use AI prompts for reviewing HR documents. Covers employment terms, compensation, leave, policies, disciplinary procedures, and termination clauses.
12 prompts · Last reviewed
HR documents define the employment relationship clearly, but the clauses that matter most, including restrictions on what you can do after leaving and what triggers a dismissal, are not always the easiest to find on a first read.
These prompts work on employment contracts, staff handbooks, disciplinary policies, offer letters, and other HR documents. Each one targets a specific part of the document and produces a direct, grounded answer based on what the document actually states.
AI is not employment law advice
These prompts help you understand what an HR document says. They cannot advise on whether terms are lawful, assess your rights in a dispute, or replace a qualified employment lawyer for significant decisions.
Prompts
Get a plain-English summary
Summarise this HR document in plain English. What type of document is it, who does it apply to, what is its main purpose, and what are the most important things I need to understand from it?
Find the core employment terms
What are the core terms of employment set out in this document? Include job title or role, start date, place of work, hours of work, and whether the role is full-time, part-time, permanent, or fixed-term, as stated.
Extract compensation and benefits
What does this document state about compensation and benefits? List the base salary or wage, payment frequency, any variable pay or bonus arrangements, and any benefits such as pension, health cover, or allowances, as described.
Find all leave entitlements
What leave entitlements does this document grant? Include annual leave, sick leave, parental leave, and any other leave types mentioned. For each one, state the entitlement, any conditions attached, and whether it is paid or unpaid.
Identify key policies and conduct rules
What workplace policies, codes of conduct, or behavioural standards does this document set out or reference? List each one, summarise what it requires, and note whether breaching it is described as a disciplinary matter.
Review disciplinary and grievance procedures
What disciplinary or grievance procedures does this document describe? Summarise the steps involved, who is responsible for each stage, what outcomes are possible, and what rights or appeal mechanisms the document provides to the employee.
Check confidentiality and post-employment restrictions
Does this document include confidentiality obligations, non-disclosure requirements, non-compete clauses, or non-solicitation restrictions? If so, what exactly do they cover, how long do they last, and do any restrictions continue after employment ends?
Review termination and notice terms
What does this document say about how employment can end? Include the notice period required from each party, any grounds for summary dismissal, and what happens to pay, accrued leave, and any other entitlements on termination.
List my specific obligations
What specific obligations does this document place on me as an employee? List every requirement, duty, or restriction that applies to me personally, including any reporting obligations, approval requirements, or conditions I must meet.
Extract all key dates and deadlines
What dates, deadlines, probation periods, or time-sensitive requirements are specified in this document? List each one, describe what it relates to, and note whether any action is required from me before or on that date.
Explain defined or technical terms
Does this document formally define any terms, or use HR or legal terminology in a specific way? List each term that is defined or given a specific meaning, explain what the document says it means, and identify where it appears.
Summarise key risks and things to clarify
Based on what this document actually states, what are the most important things I should be aware of, question, or clarify before signing or acting on it? For each point, identify which part of the document it comes from and explain why it matters.
What these prompts cover
Twelve prompts covering a complete HR document review in four stages:
Stage 1: Understand the document Plain-English summary, core employment terms, and compensation and benefits.
Stage 2: Review entitlements and policies Leave entitlements, workplace policies and conduct rules, and disciplinary and grievance procedures.
Stage 3: Check restrictions and obligations Confidentiality and post-employment restrictions, termination and notice terms, and obligations as an employee.
Stage 4: Close your review Key dates and deadlines, defined terms, and risks to clarify before signing.
Work through one prompt at a time. Each answer gives you the context to make the next question more precise.
How to use these prompts
Upload your HR document to LearnByAi, then use these prompts one at a time.
Work through the prompts in order on your first pass. Starting with the summary and core terms gives you the foundation before you look at restrictions and obligations. The risk summary is most useful once you have reviewed everything else.
Review confidentiality and termination clauses carefully. These two sections have the most practical impact on what you can do during and after employment. Reading them before you sign is more valuable than reading them afterward.
Use one focused prompt at a time where you can. A single, specific question tends to produce a more detailed answer that is easier to review and follow up on than a broad multi-part query.
Use the risk summary prompt last. It draws on the whole document and often identifies obligations or restrictions that are easy to overlook in individual sections.
Tips for better results
State what type of HR document you have. Adding "This is an employment contract" or "This is a staff handbook" helps the AI focus on the sections most relevant to your situation and avoid treating policy guidance as a contractual obligation, or vice versa.
Follow up on vague or broad language. HR documents sometimes use phrases like "reasonable instructions" or "as required by the business" without defining them. If these appear, ask: "Does this document define what that phrase means, or set any limit on it?" Undefined terms are where disputes most often arise.
Check the section reference. A good AI response identifies where in the document a clause appears. If it does not, ask: "Which section or clause covers that?" Then read it yourself before deciding whether to raise a concern or seek advice.
Pay attention to what the document does not say. If a response does not mention something you expected, ask directly: "Does this document specify [the topic]?" A gap in the document is a finding worth raising before you sign.
Check the quality of scanned documents. LearnByAi runs OCR automatically on scanned and image-based files, so most HR documents work without any extra steps. Poor-quality scans can occasionally produce recognition errors, so verify figures, dates, and clause numbers against the original when accuracy matters.
When prompts are not enough
If the document references a separate staff handbook, policy schedule, or collective agreement not included in your upload, the AI will not have access to that content. Ask: "Does this document reference any separate policies, schedules, or agreements?" Upload those separately.
For employment documents involving significant restrictions, a performance improvement plan, a settlement agreement, or a disciplinary outcome, use these prompts to understand what the document says and then take your questions to a qualified employment lawyer. See the How to Review an Employment Contract with AI tutorial.
Related tutorials and pages
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