AI HR Document Analysis: Search, Navigate, and Review Employment Contracts, Policies, and Handbooks

Search HR policies and handbooks

• Ask what the remote work, leave, or conduct policy says and read the answer.
• Find a rule without searching a long PDF page by page.
• Ask several HR documents the same question and compare the answers.

Try asking: “What is the company's remote work policy?”

Review an employment contract

• Find compensation, probation, notice, and termination terms.
• Locate non-compete and IP assignment clauses and read them in plain language.
• See clause numbers in the answer when your contract has them.

Try asking: “What is the non-compete scope in this employment contract?”

Look up leave, benefits, and compensation

• Find sick leave, annual leave, and other leave entitlements.
• Locate health benefits, pension contributions, and bonus criteria.
• Understand what a complex benefits document says without guessing.

Try asking: “How many sick days am I entitled to under this policy?”

Map disciplinary and grievance procedures

• Find the steps of a disciplinary process and any appeal rights.
• See who is responsible for each step and any time limits.
• Check what a policy says before you apply it or rely on it.

Try asking: “What are the disciplinary and grievance procedures?”

Review offer letters, equity plans, and contractor agreements

• Check pay, start date, and conditions in an offer letter.
• Find the vesting schedule and what happens to equity when employment ends.
• Locate IP assignment and payment terms in a freelance or contractor agreement.

Try asking: “What is the vesting schedule in this stock option agreement?”

Check a job description against a contract

• Ask the same questions of each document, such as responsibilities, seniority, and pay.
• Note differences between what was advertised and what was offered.
• If the documents are detected as different types, use separate chats and compare the answers yourself.

Try asking: “What responsibilities and compensation does this document describe?”

What file types can I upload for HR documents?

PDF, DOCX, XLSX, and TXT files, plus JPG, PNG, and TIFF images. Scanned PDFs and photos of documents are processed automatically with OCR so you can search and ask questions about their text.

Can AI search HR PDFs and other HR documents?

Yes. Upload the document and ask a question in plain English. LearnByAi matches your question to the most relevant passages, so a question like “how many days of leave do I get?” can find the leave section even if the document says “annual entitlement”. That is different from Ctrl+F, which only finds exact words. You should still read the passages the answer relies on.

Can AI find the notice period, severance, and non-compete terms in an employment contract?

Yes, if your contract states them. Ask what notice is required from you and from the employer, what severance applies, and how far the non-compete reaches. If the contract refers to a policy or to the law instead of giving a number, check that source too, and check amendments and any separate agreements. It cannot tell you whether a term is enforceable, because that depends on the law where you work. For that, ask an employment lawyer.

Can AI review an offer letter before I accept?

Yes. Upload the offer letter, or the contract that comes with it, and ask about compensation, probation, notice period, non-compete and confidentiality terms, and anything unusual. Use the answers to prepare questions for the employer, and check the original wording before you sign.

Can LearnByAi tell me if my employment contract is legal?

No. LearnByAi extracts and explains what your contract says. It does not give legal advice or decide whether specific terms comply with employment law in your jurisdiction. For legal questions about your rights, consult an employment lawyer.

Can HR teams search across several policy documents?

Yes. Add several HR documents to one chat and ask questions that span them, such as whether two policies say different things about the same topic. The documents in a chat must be the same type. Check the answer against each source document.

Can I check a job description against an employment contract?

You can ask the same questions of each document, such as responsibilities, seniority level, and pay, and compare what they say. Documents in one chat must be the same type, so if LearnByAi detects them as different types, use a separate chat for each and compare the answers yourself.

Can AI automate HR document review?

LearnByAi speeds up reading and searching. You upload employment agreements, policies, or equity plan documents you already have and ask questions instead of reading every page. It works on the documents you upload. It is not an HR system, and it does not automate approvals or workflows. Check results before you act on them.

Is LearnByAi useful for small businesses without an HR team?

It can help. Founders and managers can upload contract templates or policy documents and see what they say without reading every page. It does not replace an employment lawyer or an HR professional for decisions that matter, such as dismissals or changes to contracts.

Can I upload documents that contain employee personal data?

Only upload what you need and what you are allowed to share. Employment records can contain personal data, and your organization’s data protection rules may limit uploading them to an outside tool, so check with your data protection or legal contact first. Where possible, remove names and identifiers you do not need before you upload.

Can I review a contract written in another language?

Yes. You can upload documents written in many languages and choose the response language in the chat, up to 50 languages. Accuracy can vary by language and by scan quality, so check important terms against the original.

Can I upload a scanned or photographed offer letter?

Yes. Scanned PDFs and photos of documents are read with OCR automatically. Results depend on scan quality, so check important details, such as pay and dates, against the original.

Are my HR documents kept confidential?

Each document is accessible only from your own session or account, and other users cannot open it. Your documents are sent to our AI provider only to generate answers. How that data is handled is described in our Privacy Policy. Anonymous-session documents are cleaned up automatically once the session goes idle. It stores the documents and conversations you upload, tied to your session or account, and you can delete them at any time. LearnByAi does not claim compliance with specific employment or data-protection regulations, so employers should check their own obligations before uploading employee documents. Full details are on our Security page.

Can I try AI HR document analysis for free?

No account required to use LearnByAi. Free allowance: 10 logical pages and 10 messages per day without signing in, or 30 logical pages and 15 messages per day with a free account. Add funds to your wallet to pay as you go.